HVAC filter programs for commercial & government facilities.
Dedicated account support, bulk and custom sizing, PO-based ordering, and nationwide shipping — built for procurement teams that need filters to just show up. Schools, hospitals, hotels, senior living, government, and multi-site operators trust RTF to manage their filtration program.
- Purchase Order or Credit Card Pay the way your accounting is set up for
- Net 30 Terms Available for qualified accounts
- Section 889 / NDAA Compliant Sourcing for federal & gov buyers
- W-9, COI & Tax-Exempt Vendor docs on file, ready to route
Built for the way facilities actually buy filters
Most filter suppliers are built for one-off residential orders. We're built for buildings — multiple sizes, multiple units, multiple sites, all managed by procurement teams who don't have time to chase shipments.
Size Tracking & Managed Reorders
We keep a record of every size, MERV, and quantity you run across every unit and every location. Reorders are a single email or phone call — no more digging through old invoices.
Dedicated Account Representative
One point of contact who knows your building, your sizes, and your approval chain. Email, phone, or text — same person every time, U.S.-based, no offshore call centers.
Standard, Custom & Exact Filters® at Scale
Standard sizes plus made-to-specification in 1/8″ increments for older buildings and retrofit equipment. Roughly 300,000 pre-indexed Exact Filters® combinations cover almost every odd size in service.
PO or Credit Card Payment
Pay the way your accounting department is set up for: purchase order, ACH, credit card, or established net terms. Blanket POs and recurring orders welcome.
Trusted by facilities across the country
From single-building operators to multi-site portfolios, we supply the filters that keep commercial HVAC running — without the headaches of a traditional distributor.
From first quote to fully managed in four steps
No long onboarding, no salesperson song-and-dance. Get pricing, get set up, get filters.
Send Your Size List
Email your sizes, quantities, and MERV preferences — or share an existing invoice. We’ll sort the rest.
Receive a Quote + Program Terms
Itemized pricing, lead times, and payment options back to you in one business day. No surprise fees.
Set Up Ordering & Reminders
Choose PO, credit card, or net terms. Add optional automatic reminders so you never forget a change cycle again.
We Track, You Receive
Filters ship direct-to-site with your dedicated rep on call. Reorder with one email, one phone call, or one text.
Not your typical filter distributor
The difference between a transactional supplier and a filtration partner shows up on the 10th reorder, not the first.
Transactional filter vendor
- Call-center or chatbot for every question
- Standard sizes only — custom is a separate line of business
- Minimum orders or bulk-only pricing tiers
- You track your sizes and reorder cycles
- Long lead times on non-stock items
- Generic pricing applied at checkout
Filtration program partner
- One dedicated U.S.-based account rep, every time
- Standard, custom-to-1/8″, and Exact Filters® under one supplier
- Flexible order sizes — one building or one hundred
- We track your sizes, quantities, and change cycles
- Stocked, direct-ship partners across the U.S. for fast turnaround
- Custom pricing and program terms matched to your volume
Get commercial pricing in one business day
Send your size list, quantities, and facility type — we’ll return an itemized quote with lead times, payment options, and any compliance documentation you need.
- Same-day acknowledgment, next-business-day itemized quote
- No obligation, no account setup required to get pricing
- Compliance docs (W-9, COI, 889 attestation) included on request
- Your quote is held for 30 days so procurement has time to route it
Procurement questions, answered straight
Everything facilities teams and purchasing officers ask before they place the first PO.
What’s the minimum order for a commercial account?
There’s no hard minimum. We’ll quote anything from a single case to a multi-site annual contract. Commercial pricing improves with volume, but small facilities get the same dedicated rep and program support as large ones.
Do you offer net terms?
Yes — Net 30 is available to qualified accounts after a short credit review. We also accept purchase orders, credit cards, ACH, and blanket POs. Most government, healthcare, and education accounts establish net terms on their first order.
Are your filters Section 889 / NDAA compliant?
Yes. Our primary manufacturer partners (AAF Flanders, Koch Filter, NaturalAire) produce filters that meet Section 889 / NDAA requirements for federal and government-adjacent buyers. We provide compliance attestations on request and can route them through your contracting officer.
Can you provide a W-9 and Certificate of Insurance?
Yes. Both are on file and available on request as part of your vendor onboarding. We can also provide resale certificates and additional insured endorsements where applicable. Contact us and we’ll route what you need.
How do tax-exempt orders work?
Send us your state tax-exempt certificate during account setup and we’ll flag your account for exempt purchasing. Orders placed online will have sales tax removed on invoice; POs are invoiced tax-exempt from the start. See our tax-exempt page for details.
What if my sizes aren’t standard?
About half of commercial facilities run at least one non-standard size — especially older buildings, custom air handlers, or retrofit equipment. We build filters made to specification in 1/8″ increments, and our Exact Filters® catalog covers roughly 300,000 pre-indexed odd-size combinations. Send us a sample, an invoice, or your actual measurements and we’ll match or build what you need.
How fast can you turn around an order?
Standard, in-stock items typically ship in 1–3 business days from our partner warehouses across the U.S. (WA, CA, TX, NC, FL, OK, IL, KY, UT). Custom and Exact Filters® production lead times vary by size and media — your rep will quote exact timing before you commit.
Can you ship to multiple locations?
Yes. Multi-site shipping is standard for portfolio customers — one PO, multiple drop-ship addresses, separate packing slips. Your rep builds the destination list into your account so reorders are one line instead of twenty.
Do you handle emergency or rush orders?
Yes. If you’ve got a flood, a smoke event, a burst pipe, or an inspection next Tuesday, call your rep or dial 866-469-8556. We’ll pull from the nearest partner warehouse and expedite. Rush orders aren’t our specialty — good planning is — but we can do them when you need them.
How long does onboarding take?
First quote comes back in one business day. Account setup (if you want net terms, size tracking, multi-location shipping) takes 1–3 business days depending on how fast credit review clears. You can place a credit-card order immediately — no onboarding required.
Talk to a filtration specialist
Bulk orders, custom specs, compliance documentation, or just a question about what’s right for your building — we’re here for it. 50+ years of combined HVAC filtration experience, one dedicated rep per account.